Understanding the Microsoft Flow (Power Automate)

Microsoft Flow

Microsoft Flow (Power Automate) is a service that helps you create automated workflows between your application, favorite apps, and services to synchronize files, get notifications, collect data and more. Microsoft Flow (Power Automate) also allows you to manage data either in on-premises sources like Microsoft SQL Server and SharePoint or in the cloud.

Microsoft Flow (Power Automate) is a new app that is part of Office 365 suite. It is included in most of Office 365 subscriptions. It can be accessed via Office 365 app launcher and allows you to automate business processes by building workflows based on certain actions and triggers.

For example, you can automate below tasks:

  •  Instantly respond to high-priority emails or notifications.
  • Capture, track, and follow up with new sales and marketing leads.
  • Copy all email attachments to your Dropbox account.
  • Collect data about your business, services, etc. and share that information with your team.
  • Automate approval workflows defined in the organization or for the client.

Ways to Access Microsoft Flow (Power Automate)

  1. Download Mobile application for Android and iOS.
  2. Download application for Windows from the Windows store.
  3. Access it using url: https://india.flow.microsoft.com/en-us/

Login Credentials for Microsoft Flow (Power Automate)

Steps to create Demo flow

This demo will include flow created by the Team Leader. The flow will include Microsoft Team Connector to tell the Team for updating the time-sheet in Teamworks.

1. Login to Microsoft Flow (Power Automate) with Login Credentials.

Microsoft Flow

2. Click on Create link as shown in the above figure, to create a new flow.

Microsoft Flow

3. We are going to create Scheduled Flow which will be triggered every day between 11:00 – 11:30 AM.

Microsoft Flow

4. Write the flow name and select the time and repeat every field and click on create button.

Microsoft Flow

5. Next, make relevant changes for TimeZone, Start time, etc. and click on + Next Step button in the above figure.

Microsoft Flow

6. Choose action as Microsoft Teams.

Microsoft Flow

7. Select Post a message

Microsoft Flow

8. Select Team, Channel of Microsoft Teams to whom you want to post a message. Write the message you want to post and click on the Save button. The Flow will get saved.

9. Click on the Test button to test the flow.

10. Every day,  between 11:00 – 11:30 AM, the above message, will be posted in Aurora Team at Microsoft Teams on behalf of you as shown in the below figure.

Microsoft Flow





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Rikhav Shah
An experience of 7+ years makes me a Professional who believes in coping up with the emerging IT trends coming in the market. I believe in learning new cutting-edge technologies, implementing them in most feasible and effective manner with business scenarios. The sharing of my knowledge around me makes me more efficient.
Rikhav Shah

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